Add Clients
Add your clients to the client list.
While you’re adding clients, you can also assign projects and activities and billing rates. If you need to create more go to:
Add Time
Timesheets
The weekly timesheet allows you to enter time in blocks.
Timers
You can run a timer both on desktop and through our mobile app.
On desktop you can start a timer two ways:
You can then Stop or Pause the timer at any time. After stopping your timer, make sure that you click on Save.
If you don’t have concurrent timers enabled, you will need to pause one timer to start another. If you would like to run timers concurrently:
Time Cards (On the Clock)
If you want to switch from Timers to Time Cards
Go to Settings > Time Tracking Method > Click on Switch to Time Cards
Add additional team members
Invite your colleagues to track time and boost your company's profitability.
Quick Tip
If you use a spreadsheet to track your team, clients, or projects you can import the file into Time Tracker in just a few clicks.
If you get stuck along the way contact us toll-free at 1.800.851.0992 or visit our online resources. Our support is always free!
Round billable time
You have the option to round the elapsed time from the built-in timer. The time will be rounded up to the next increment. For example: If you set the timer rounding to 6 minutes after 2 minutes elapses you will bill at 6 minutes, after 8 minutes elapses you will bill at 12 minutes etc.
Add different rates to activities
Set default hourly rates for each billable activity.
Go to Admin > Settings > Customize > Click on the + icon to add additional activities. You can click on the rates to edit activities and their corresponding rates.
Customize timers
Time Tracker’s flexible time tracking allows your team to track time with timesheets, timecards or timers, including multiple timers.
Timers / multi-timers
Multiple timers are ideal to capture utilization time on the days with constant interruption.
To run multiple concurrent timers:
Setup Reminders
Reduce your administration by creating auto alerts and reminders that are triggered based on rules you set. E.g. timesheet reminder email every Friday.
Quick Tip
If you need to assign someone else as an Admin from the navigation:
If you get stuck along the way contact us toll-free at 1.800.851.0992 or visit our online resources. Our support is always free!
Add receipts to Time Tracker Premium
Using your mobile device take a photo of your receipt. (If you haven’t downloaded the mobile app, now is a good time to do so go to the App Store, Google Play or Amazon Appstore.
Select the client you want to track the expense to and then the project. Under the expense description choose the expense and then type in the description. If the expense should include tax click on the yes tab under taxable and add the tax percentage. Click on the + sign to save the expense.
Add an expense to an invoice
If you want the expense to show up on the invoice, when adding a new expense select yes beside reimbursable. Add a copy of the expense receipt by clicking on the add file next to the attachment (If you didn’t already add them through the mobile app!).
If you get stuck along the way contact us toll-free at 1.800.851.0992 or visit our online resources. Our support is always free!
Note: In order to turn tracked time into invoices you need to upgrade to Time Tracker Premium
Create an Invoice
Client Portal
Would you like to give access to your clients to view time and expenses, as well as be able to make payments or purchase pre-paid hours? To enable:
Go to Clients > Client List > Choose Client > Edit Client > Click on Grant this Contact Access to the Client Portal > Save
An email will then be sent to your client providing them with their login credentials.
Quick Tip
You can generate invoices and receive payments from your mobile device too!
If you get stuck along the way contact us toll-free at 1.800.851.0992 or visit our online resources. Our support is always free!
LawPay
You must have a LawPay account to allow Time Tracker Premium to accept payments on your behalf. If you don’t have a LawPay account, go here and complete the application (it may take up to 48 hours to process). Please note the currency you select in LawPay must be the same as your Time Tracker account to avoid payments being rejected.
*Time Tracker will waive the $20/month subscription fee, however credit card transaction fees will apply.
To Integrate with Time Tracker Premium
Click on Connect with LawPay and Sign In. Once you sign in and go back to Time Tracker Premium you should see a Connected Successfully message at the top. Once this is complete all invoices sent to the client will have a Payment Process button at the top and will allow them to pay by credit card.
Take Credit Cards Over the Phone or In-Person with LawPay
Stripe
You must have a Stripe account to allow Time Tracker Premium to accept payments on your behalf. If you don’t have a Stripe account, go here and complete the application. Please note the currency you select in Stripe must be the same as your Time Tracker account to avoid payments being rejected.
*Credit card transaction fees will apply.
To Integrate with Time Tracker Premium
Click on Connect with Stripe and Sign In. Once you sign in and go back to Time Tracker Premium you should see a Connected Successfully message at the top. Once this is complete all invoices sent to the client will have a Payment Process button at the top and will allow them to pay by credit card.
If you get stuck along the way contact us toll-free at 1.800.851.0992 or visit our online resources. Our support is always free!
Running Reports
Would you like to automatically receive daily, weekly, monthly, or yearly customized reports via email? Or save specific filter combinations so you can quickly generate new reports? First, select the items you want reported then click Add Custom Report to set your delivery options.
Add Reports to Your Customizable Dashboard
Your Time Tracker dashboard is customizable; easily select and prioritize the information you see:
If you get stuck along the way contact us toll-free at 1.800.851.0992 or visit our online resources. Our support is always free!